Administrative Assistant (Hybrid Work Schedule)

Full Time
Posted On April 04, 2023


The Peconic Land Trust is celebrating our 40th anniversary. 40 years of protecting Long Island’s working farms, natural lands and heritage. We are excited to offer a newly created Administrative Assistant opportunity for someone who wants to be a part of conserving what makes Long Island unique: fresh locally grown food; healthy woodlands and meadows and our beautiful shorelines. Come grow with us. The Trust has a strong track record of promoting from within.

Primary Responsibilities

You will provide administrative support to the President, Vice President and serve as the front desk receptionist acting as a warm, welcoming first point of contact for donors, partners, vendors, and any visitors. Responsibilities include, but are not limited to, the following:

  • Provide administrative support related to meetings of the Board of Directors, Committees and supporting organizations, including communications, record-keeping, material distribution, scheduling and related tasks as needed.
  • Manage the President and Vice President’s calendars, scheduling/moving meetings and handling all the related logistics.
  • Perform general office and reception duties, such as opening/distributing mail and answering/directing phone calls.
  • Create and distribute a daily report of receipts, including cash, checks, credit card transactions and pledges.
  • Assist with completing documentation for Land Trust Alliance accreditation renewal.
  • Provide support at annual weekend events such as Peconinic and Through Farms and Fields and arrange registration and travel for President and Vice President.
  • Elevate problems, concerns, or issues in a timely manner to the President and Vice President.


  • Minimum HS Diploma or equivalent.
  • Prior office administrative experience is a must.
  • Experience working with basic office equipment (copier, scanner, fax, printer).
  • Must be able to distinguish and know how to maintain confidential and sensitive information and matters.
  • Must be detail oriented with strong organization, communication, and follow through.
  • Knowledge of Microsoft Office Suite required.
  • Must be 18 years old and possess a valid driver’s license with the ability to reliability commute to Southampton.

We Offer

  • Competitive salary and benefits relative to nonprofits and local companies.
  • 35 hours a week Monday-Friday, with a hybrid work schedule up to 2 days remote after successfully completing the 90-day initial employment period.
  • Medical, Dental, Vision, FSA, HRA and HSA.
  • Employee contributed 403b plan.
  • Profit-sharing pension plan.
  • Annual Bonus and salary increase potential.
  • Generous Paid Time Off.
  • And Other Benefits.
Support the Peconic Land Trust
Peconic Land Trust needs your support to protect the working farms, natural lands, and heritage of Long Island.