Administrative Assistant (Hybrid Work Schedule)

Description

The Peconic Land Trust is celebrating our 40^th anniversary. 40 years of protecting Long Island’s working farms, natural lands and heritage. We are excited to offer a newly created Administrative Assistant opportunity for someone who wants to be a part of conserving what makes Long Island unique: fresh locally grown food; healthy woodlands and meadows and our beautiful shorelines. Come grow with us. The Trust has a strong track record of promoting from within.

Primary Responsibilities

You will provide administrative support to the President, Vice President and serve as the front desk receptionist acting as a warm, welcoming first point of contact for donors, partners, vendors, and any visitors. Responsibilities include, but are not limited to, the following:

• Provide administrative support related to meetings of the Board of Directors, Committees and supporting organizations, including communications, record-keeping, material distribution, scheduling and related tasks as needed.
• Manage the President and Vice President’s calendars, scheduling/moving meetings and handling all the related logistics.
• Perform general office and reception duties, such as opening/distributing mail and answering/directing phone calls.
• Create and distribute a daily report of receipts, including cash, checks, credit card transactions and pledges.
• Assist with completing documentation for Land Trust Alliance accreditation renewal.
• Provide support at annual weekend events such as Peconinic and Through Farms and Fields and arrange registration and travel for President and Vice President.
• Elevate problems, concerns, or issues in a timely manner to the President and Vice President.

Qualifications/Requirements:

• Minimum HS Diploma or equivalent.
• Prior office administrative experience is a must.
• Experience working with basic office equipment (copier, scanner, fax, printer).
• Must be able to distinguish and know how to maintain confidential and sensitive information and matters.
• Must be detail oriented with strong organization, communication, and follow through.
• Knowledge of Microsoft Office Suite required.
• Must be 18 years old and possess a valid driver’s license with the ability to reliability commute to Southampton.

We Offer

• Competitive salary and benefits relative to nonprofits and local companies.
• 35 hours a week Monday-Friday, with a hybrid work schedule up to 2 days remote after successfully completing the 90-day initial employment period.
• Medical, Dental, Vision, FSA, HRA and HSA.
• Employee contributed 403b plan.
• Profit-sharing pension plan.
• Annual Bonus and salary increase potential.
• Generous Paid Time Off.
• And Other Benefits.